A rchive Date
[ 07-10-2000 ]
Category
[ Information Technologies ]
sub-Categoy
[ Microsoft ]
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[Crib Sheet for Microsoft Word
FASTER, FASTER, FASTER
Open a file faster. Word remembers what you've been working on. When you want to re-open a recent document, you don't have to look for it. Word lists the last four documents you've worked on at the bottom of the file menu. You can tell Word to store up to nine files. From Tools, click Options, then General and then pick a number in the Recently used file list.
Find synonyms faster. Shift+F7 will bring up the thesaurus. Or you can get a few quick suggestions by right-clicking the word and selecting "Synonyms." Pick one and Word makes the swap automatically.
Scroll faster. Word can bog down if you're scrolling through a document with a pile of pictures. Here's what you do: Select Options from the Tools menu and then click on View. From there, select the Picture placeholders check box under Show.
Move faster. You don't have to be a slave to your mouse. Here are the basic shortcut keys every Word user should know. (For a complete list, hit F1)
- To find something quickly, hit CTRL+F.
- To copy text, highlight it and use CTRL+C.
- To paste, use CTRL+V.
- To move, hit CTRL+X, move to the new location and hit CTRL+V.
Here are four other useful shortcuts that most people don't know about ... but should.
- To undo, use CTRL+Z.
- To insert a hyperlink, CTRL+K.
- To shift case, highlight and use Shift+F3.
- To repeat what you just did, use F4 or CTRL+Y.
Word has many more shortcut keys. And if you don't like the ones Microsoft gave you, you can customize the shortcut keys by clicking on the down arrow at the far right end of the toolbar. Click Add/Remove buttons, Customize and Keyboard.
Create boilerplate faster. If you've got text that you're always retyping, you're wasting time. Use AutoCorrect instead:
- Write your boilerplate and highlight it.
- From the Tools menu, choose AutoCorrect.
- Pick an abbreviation for your boilerplate.
- Use it by typing your abbreviation and hitting the spacebar, return key or hyphen.
Jesse's First Law of Computer Productivity is actually related to Parkinson's First Law, which is, of course, that work expands to fill the time available for its completion. The only exception to that is the completion of updates to Microsoft software, in which case the work expands way beyond the time needed for completion.]
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